2010/06/19
Next year Victoria will be hosting the Oceania Middle and Long Championships. The events will probably be at Yackandandah and Warby. The Australian Schools Champs will take place in Wagga. The Australian Long and Relay will be in Canberra. Orienteering Australia has advertised for a remunerated meet director to coordinate the carnival.
The Victorian part of the carnival will be organised by the VOA. This should be taken to mean that all clubs will be involved in the organisation. The VOA is just a Federation of orienteering clubs. Each club will take responsibility for a part of the carnival.
All clubs have been asked to indicate what tasks they would be interested in taking on. There is a meeting on Friday where clubs report their choices. Getting in early means getting the tasks you would prefer to take on.
Please read the tasks below and if you have an opinion, please share it.
1. Victorian coordination: Central coordination of Victorian functions, Integration with OA Carnival Manager, Chair of Vic Organising Committee, OV Board reporting
2. Arena planning: Selection and planning of event arenas, obtaining all permission/permits, landowner management, notifying authorities, emergency & risk plans
3. Finances: Budgeting, Tracking and Reporting of finances for the Victorian Events. Setting of entry fees.
4. Event advisers (Level 3 controllers)
5. Course setting for each event: Course Setting, Map Printing, Control placement, Control collection
6. Start: Manage all aspects of the pre-start and start
7. Setup and operate SportIdent computers in the finish tent. Operate finish tent, map collection and display results
8. Arena. Obtain and transport equipment to and from both events. Set up and pack down arena on each day.
9. Parking, toilets, water. Arrange and deliver toilets and water to the event site. Staff event parking.
10. Registration. Provide resources for competitors to register for the carnival and collect registration bags etc. Coordinate registration activities with the OA Carnival Manager
11. Awards. Arrange and present awards. Arrange public address facilities and conduct commentary (including radio controls)
12. Sponsorship. Attract event sponsors. Provide material to promote the event. Publish event communications on websites, and publish results. Arrange for catering at event arenas.
Some points to consider:
The following event finance policies are proposed for approval at the June Council meeting: 1. Budgets should be set so that the event returns a small profit. 2. Orienteering Victoria will retain any OV event levies from the events. 3. Orienteering Victoria will retain ownership of maps used for the events. 4. Remaining map expenses for the Warby map shall be paid for from the event revenue 5. 75% of any new map expenses shall be paid for from the event revenue 6. Remaining profits will be distributed to the clubs that are responsible for the above functions. Clubs that are responsible for more than one of these functions will receive a larger share of profits.
There are more jobs than clubs, so some clubs will be expected to take on more than one of the smaller tasks. Picking one small task may mean being allocated another as well. We are probably the strongest bush orienteering club, so we might get asked even more.
Some tasks are likely to be allocated to individuals by the bush orienteering committee. I think the most obvious will be course setting and event advisers. The SI tasks may be allocated to a cross-club team.
Don't get too excited about course setting. In 2013 the Easter carnival will probably be around Bendigo. Our tentative plan is for all course setting to be done by Bendigo members. There is rarely a shortage of willing course setters, so this time it might be wise for Bendigo to pull back from this task and let other clubs have their day in the sun.
Further details here http://www.vicorienteering.asn.au/admin/Meetings/
Neil Barr --
Neil Barr neil_barr@fastmail.fm
Refer to warning.png"{{{news_ilink}}}" cannot be used as a page name in this wiki. for further information.
External information can be found at http://www.vicorienteering.asn.au/admin/Meetings/
| News date | 19 June 2010 + |
| News detail | Next year Victoria will be hosting the Oce … Next year Victoria will be hosting the Oceania Middle and Long
Championships. The events will probably be at Yackandandah and Warby. The Australian Schools Champs will take place in Wagga. The Australian Long and Relay will be in Canberra. Orienteering Australia has advertised for a remunerated meet director to coordinate the carnival. The Victorian part of the carnival will be organised by the VOA. This should be taken to mean that all clubs will be involved in the organisation. The VOA is just a Federation of orienteering clubs. Each club will take responsibility for a part of the carnival. All clubs have been asked to indicate what tasks they would be interested in taking on. There is a meeting on Friday where clubs report their choices. Getting in early means getting the tasks you would prefer to take on. Please read the tasks below and if you have an opinion, please share it. 1. Victorian coordination: Central coordination of Victorian functions, Integration with OA Carnival Manager, Chair of Vic Organising Committee, OV Board reporting 2. Arena planning: Selection and planning of event arenas, obtaining all permission/permits, landowner management, notifying authorities, emergency & risk plans 3. Finances: Budgeting, Tracking and Reporting of finances for the Victorian Events. Setting of entry fees. 4. Event advisers (Level 3 controllers) 5. Course setting for each event: Course Setting, Map Printing, Control placement, Control collection 6. Start: Manage all aspects of the pre-start and start 7. Setup and operate SportIdent computers in the finish tent. Operate finish tent, map collection and display results 8. Arena. Obtain and transport equipment to and from both events. Set up and pack down arena on each day. 9. Parking, toilets, water. Arrange and deliver toilets and water to the event site. Staff event parking. 10. Registration. Provide resources for competitors to register for the carnival and collect registration bags etc. Coordinate registration activities with the OA Carnival Manager 11. Awards. Arrange and present awards. Arrange public address facilities and conduct commentary (including radio controls) 12. Sponsorship. Attract event sponsors. Provide material to promote the event. Publish event communications on websites, and publish results. Arrange for catering at event arenas. Some points to consider: The following event finance policies are proposed for approval at the June Council meeting: 1. Budgets should be set so that the event returns a small profit. 2. Orienteering Victoria will retain any OV event levies from the events. 3. Orienteering Victoria will retain ownership of maps used for the events. 4. Remaining map expenses for the Warby map shall be paid for from the event revenue 5. 75% of any new map expenses shall be paid for from the event revenue 6. Remaining profits will be distributed to the clubs that are responsible for the above functions. Clubs that are responsible for more than one of these functions will receive a larger share of profits. There are more jobs than clubs, so some clubs will be expected to take on more than one of the smaller tasks. Picking one small task may mean being allocated another as well. We are probably the strongest bush orienteering club, so we might get asked even more. Some tasks are likely to be allocated to individuals by the bush orienteering committee. I think the most obvious will be course setting and event advisers. The SI tasks may be allocated to a cross-club team. Don't get too excited about course setting. In 2013 the Easter carnival will probably be around Bendigo. Our tentative plan is for all course setting to be done by Bendigo members. There is rarely a shortage of willing course setters, so this time it might be wise for Bendigo to pull back from this task and let other clubs have their day in the sun. Further details here http://www.vicorienteering.asn.au/admin/Meetings/ Neil Barr -- Neil Barr neil_barr@fastmail.fmrr -- Neil Barrneil_barr@fastmail.fm |
| News elink | http://www.vicorienteering.asn.au/admin/Meetings/ + |
| News ilink | warning.png"{{{news_ilink}}}" cannot be used as a page name in this wiki. |
| News title | What roles should Bendigo play in the 2011 Oceania Carnival? |